The secret to doing it all... start doing less.

Exactly what I outsource and why.

I’ll never forget this one moment: I was holding a baby in one hand, my toddler was losing it on the floor in front of me, and I was trying to answer a Slack from my boss that needed a reply asap. The house was a mess, I had eaten my son’s leftovers for dinner, and my brain felt like it had four hundred tabs open. As someone who prides herself on bringing order to chaos, I felt completely out of control.

Before kids, I was so good at delegating. Hiring, outsourcing, building systems, that’s literally how I moved up in my career so quickly. But at home? I was gripping onto every little thing like I was the only one who could do it. It was exhausting.

Then I decided to hand off more “kid stuff” to my au pair, and little by little, I started loosening the reins. I asked for help. I let go of stuff like reloading the dishwasher “the right way.” And when baby number two came along, I was forced to really step back and rethink it all.

Now, two years later, life’s only gotten more full. Two businesses, two kids in school, travel, logistics, the snack requests alone could be a full-time job. But here’s the difference, I’ve stopped doing it all myself. I brought on a VA, a house manager, and I’ve let go of that pressure to control everything.

In this episode of the Toolkit Series, I’m getting real about how I shifted my mindset around delegation and support. Because this isn’t just about hiring help, it’s about getting clear on what’s worth your time, and what’s not.

If you’re feeling maxed out or stuck in that cycle of “I should be able to handle this,” this one’s for you.

While you’re listening, don’t forget to subscribe to the podcast to never miss an episode! And I’d be beyond grateful if you took 1 minute to leave a review!

TLDR here’s what’s inside this quick-hit episode:

🧠 Why outsourcing isn’t a luxury, it's a necessity to stay sane and show up where it matters

🧺 What to take off your plate ASAP .

📋 How to get help using tools like ChatGPT, Duckbill, and Faye.

👩‍👧‍👦 Kim Gebbia Chappell, Chief Brand Officer of Bobbie, shares her “stack your bench” strategy to build a trusted roster of backup care.

⏳ A simple exercise to identify what’s draining your time and how to delegate it today.

Bonus: I put together these docs - actual templates created from my own I use at home - to help you clearly communicate expectations and set your au pair, nanny, or house manager up for success so you can finally stop micromanaging and start reclaiming your time.

• Nanny Onboarding Template: A plug-and-play doc to align on routines, responsibilities, and communication styles from day one.

• House Manager Checklist: This is exactly what my house manager does for our home.

If you are excited to listen to this episode, please:

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• 💬 Drop a comment with what you want to outsource this week

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I seriously appreciate any of the above, it takes less than 30 seconds from you, and helps me continue creating this podcast!

Another episode is coming next week.

Until then,

Barbara